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Motion Media Works • Singapore

200-Pax Conference AV Package

A clean, professional conference setup for up to 200 attendees — with the right crew and a clear plan, so your speakers are heard, your visuals look sharp, and the day runs smoothly.

  • Up to 200 attendees
  • Audio + Display + Basic Conference Lighting
  • A1 + Video Tech + Lighting Tech
  • Optional upgrades (slides / IMAG / livestream)
  • Singapore-based crew
Request Quote WhatsApp Us See What’s Included

Best for

  • Corporate conferences & townhalls
  • Seminars and panels
  • Agency-managed events
  • Hotel ballrooms & conference venues
Want a “hands-off” show where we run slides and manage speaker flow? Add a Presentation Technician and/or Stage Manager.

Fast scoping checklist

  • Date + venue
  • Projection or LED wall
  • Mic count
  • Add-ons (slides / IMAG / livestream)

Share these and we’ll recommend the right setup quickly.

What’s Included (Standard Package)

This package covers the core AV setup and operation for a typical 200-pax conference. If you need slide management, multi-camera switching, or livestreaming, you can add the relevant specialist role(s).

Audio System

  • PA system sized for up to 200 attendees
  • 2× wireless handheld microphones
  • 2× wireless lapel microphones
  • Audio console, setup, testing, and basic sound check

Video Signal Routing

  • Basic HDMI signal routing
  • 1× primary presentation input
  • 1× backup input (mirrored content)
If you’d like us to run slides and handle laptop switching, add a Presentation Technician.

Visual Display (Choose One)

Option A – Projection

  • 16:9 projection screen
  • 6,000–7,000 lumen projector

Option B – LED Wall

  • Approx. 15 sqm (5m × 3m) LED wall – 16:9 equivalent
  • LED processor and cabling

LED wall option may vary depending on pixel pitch and venue requirements.

Basic Conference Lighting

  • Front wash lighting for stage / lectern area
  • 4–6 × LED wash fixtures
  • Lighting control, power, and cabling
  • Basic setup, focus, and operation
This is functional speaker lighting. If you want cues, dynamic looks, or creative lighting, add a Lighting Programmer.

Included Crew

Your show runs smoother when each key system has an owner. These roles cover the essentials for a standard conference setup.

1× Audio Engineer (A1)

Focus: FOH audio mixing and management of microphones and audio system.

1× Video Technician

Focus: setup and technical support of the video display system (projection or LED wall).

1× Lighting Technician

Focus: setup, focus, and operation of basic stage wash lighting.

Want a more “hands-off” experience?

Add specialist roles so your team can focus on the event — not the technical details.

  • Presentation Technician – runs slides + laptop switching
  • Stage Manager – speaker flow + backstage coordination
  • Vision Mixer – multi-source switching / IMAG
  • vMix Operator – livestream / recording / hybrid
See Add-Ons Build My Package
Need something custom (more mics, larger stage, panel switching, or livestreaming)? We’ll tailor the package based on your run-of-show and venue.

Available Add-Ons

Add-ons are how we tailor the setup to your agenda. Tell us what you need, and we’ll scope it clearly.

Presentation Technician

  • Slide playback and laptop switching
  • Presentation troubleshooting
  • Helpful for multiple speakers and panels

Stage Manager

  • Speaker coordination and stage flow
  • Backstage timing and cue readiness
  • Reduces delays and confusion

Vision Mixer Operator (IMAG)

  • Live video switching for multi-source events
  • Cameras, playback, graphics feeds
  • Clean program output

Livestream / Hybrid (vMix Operator)

  • Livestreaming and recording
  • Broadcast workflow monitoring
  • Hybrid events and remote speakers

FAQ

Do you handle PowerPoint / Keynote slides?

We can. Add a Presentation Technician if you’d like us to run slides, manage laptop switching, and troubleshoot presentations during the event.

Can you livestream the event?

Yes — we can scope a livestream or hybrid setup. For best results, we add a dedicated vMix Operator and confirm network requirements with the venue.

Can you customise this package?

Yes. The fastest way is to share your date, venue, agenda, mic count, and whether you want projection or LED wall.

Does this include rehearsals?

Basic sound check is included. If you need rehearsals, we can quote based on venue access and show requirements.

Get a Quote

Share your event details and we’ll recommend the right configuration (and add-ons) based on your agenda and venue.

Fast quote checklist

  • Event date + venue
  • Audience size (up to 200)
  • Projection or LED wall
  • Mic count (handheld / lapel)
  • Add-ons needed (slides / IMAG / livestream / stage manager)
  • Load-in access time + event start time
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